CLUB TREASURER

RESOURCES (Click on the links below)

State of California and IRS

Keep records for 10 years (per Attorney General)
Document all revenue and expenses
Cash: date and amount
Non-cash: date, amount, name and address of donor
Name and address of each employee or agent involved
Bank account numbers, names, locations Gov. Code, § 12599.7

TAX Returns-  keep on hand forms and back up information-
Statute of Limitations by State TO AUDIT TAX RETURN
California is different from the IRS rules (3 years): Generally four years after a return is filed or required to be filed, whichever is later.

 Check with the IRS and CA Attorney General to see if your government filings are up to date.  Click on  Non-Profit Government Filings- updated August 2017 for more information. 

DISTRICT FORMS

  • PALOMAR DISTRICT Instructions & Form (Data Blank)  (updated form to follow)
  • CFWC Club Information Form-INTERACTIVE (updated form to follow)
  • CFWC  Affiliate Form- (updated form to follow)
  • Palomar District-CONTACT INFORMATION-INTERACTIVE(updated form to follow)
  • New-Late-Paying-Dues-Remittance-PALOMAR-Form-INTERACTIVE

CFWC FORMS

RAFFLES (State of California)

For raffle rules and regulations, go to:

  • https://oag.ca.gov/charities/raffles

For raffle forms (registration and reports) go to:

  • https://oag.ca.gov/charities/forms

To apply for a Raffle Permit, you must include a copy of your IRS Determination Letter (Entity Status Letter).  To request a letter, go to:

  • https://www.ftb.ca.gov/online/self_serve_entity_status_letter/index.asp

 REMINDERS:

Our Clubs need to register with the state of California to legally hold raffles for fundraisers.  Our Clubs need to protect their financial standing.  The annual fee is $20, to be submitted with the application and an entity status letter (available online). The annual report is due October 1 of the following year.

*****************

And to clarify for our Clubs using other fundraisers:

NOTE: 50-50 drawings are NOT legal. See regulations from

State of California Department of Justice – Office of the Attorney General Kamala Harris

online: https://oag.ca.gov/charities/raffles

Look at FAQ’s # 9 and #10:

9. What is the 90/10 rule? Does it apply to 50/50 raffles?
Penal Code section 320.5, subdivision (b)(4)(A) states that 90 percent of the gross receipts
generated by the sale of raffle tickets for any given draw are to be used by the eligible organization for charitable purposes. For example: An organization raised $100 in ticket sales. It would be required to spend $90 of that amount to further its charitable purposes, and only $10 could be used to help pay for expenses or operating costs associated with conducting the raffle.  The organization is not precluded from using funds from sources other than the sale of raffle tickets to pay for the administration or other costs of conducting the raffle. However, the organization must exercise due care in using other funds. The misuse of restricted assets or the use of unrestricted assets which results in losses to the corporation may subject the board of directors to personal liability for breach of fiduciary duty.  The 90/10 rule applies to 50/50 raffles, in which 50 percent of ticket-sale revenue is awarded as the prize and 50 percent of the revenue is retained by the organization conducting the raffle. 50/50 raffles are illegal because 90 percent of the gross ticket-sale revenue is not used for charitable purposes.
10. What happens if we do not meet the 90/10 requirement?
Penal Code section 320.5 is a criminal statute. Violations may be forwarded to the local district attorney, city attorney, or county counsel for investigation and possible prosecution. In addition, the Attorney General may take legal action under the provisions of the Nonprofit Corporation Law for breach of fiduciary duty or waste of charitable assets. The raffle registration may also be suspended or revoked. (See section 419.2(a)(2) of the raffle regulations, which can be found on our website: oag.ca.gov/charities/raffles